Events, Rooms, and Video Conference

Book a Conference Room

Use the Room Booking System (CSAIL Login required) to book one of the many CSAIL conference rooms.

Conference Room Etiquette

CSAIL Event Calendar

Create an event on the CSAIL Event Calendar (CSAIL Login required). It can be part of a seminar series or a stand alone event. You have the options to send reminder (see schedule below) emails to the list(s) of your choice. You also have the option to book the room and provide room setup instructions. Your event, if public, will be displayed on the Event Kiosks.

Reminder Schedule

Event reminders are sent according to the following schedule:

If you enter an event in a way that you have missed one or more of these dates (for instance, you enter an event 23 days beforehand, or 5 days beforehand), a reminder will go out the next night, and then the remainder of the reminder schedule will pick up as above.

If you enter an event on the same day, you will need to send the reminder manually. You have permissions to send reminders for your own events.

Video Conferencing

TIG is working hard to make our conference rooms hybrid meeting ready. We are evaluating Zoom Rooms for possible deployment in all CSAIL conference rooms. Currently, Zoom Rooms is deployed in the Terman and 262 conference rooms and we are continuing to evaluate and deploy Zoom Room hardware solutions. The long term plan is to have video conference hardware in all of conference the rooms.

Current Video Conference Hardware

Room Hardware Notes
370 84” 4K display. 4k Logitech Camera and extended mic 370 setup
262 84” 4K display. Neat Bar and Neat controller Zoom Room
Kiva Mobile Cart with 84” 4K display. 4k Logitech Camera and extended mic cart setup
Star Mobile Cart with 84” 4K display. 4k Logitech Camera and extended mic cart setup
Mobile Cart Mobile Cart with 55” 4K display. 4k Logitech Camera and extended mic cart setupcart reservation

TIG also has 4 mobile video conference carts that can be used in any conference room or location in CSAIL. They are equipped with 55” 4K display with Logitech MeetUp HD 4K cameras with integrated microphone arrays. The carts can be reserved using our equipment booking system, quip. (CSAIL Login required)