Event Recording and Live Streaming (REPLAY)

The REPLAY system is no longer maintained or in service. REPLAY will be replaced by Zoom Rooms. See below.

REPLAY replacemnt

2021-06-24

A few months ago TIG began researching what it would take to upgrade our conference rooms to Zoom Rooms. We procured basic hardware, started proof of concept testing, and worked with IS&T for licensing and guidance. Shorty after that time, we learned from IS&T they were working in parallel on a Zoom Rooms solution at an Enterprise level. Due to our interest and the work we had already done with them, we were invited by IS&T to be an early adopter of the MIT Zoom Room pilot program.

MIT, IS&T, and CSAIL share the belief that virtual and hybrid meeting experiences will persist as a part of the fabric of MIT operations in the post-pandemic era in the same way that other core collaboration tools such as email, telephone, and network services are critical to the operations of the Institute.

Zoom Rooms is a software-based room system that provides an integrated experience for audio conferencing, wireless screen sharing, and video conferencing. Zoom Rooms can be used for room-only attendees, or remote attendees joining from another room, from their desktop, or from their mobile device. Zoom Rooms can also be invited to meetings with Skype for Business, Microsoft Teams, WebEx, GoToMeeting, Google Hangouts or BlueJeans and join the meeting with one click.

The solution includes all new equipment hardware, hardware installation (all managed by Zoom PSO), 247 real-time monitoring services of all deployed Zoom Rooms hardware, on-site technical support and equipment replacement, post-installation training, and dedicated phone support lines. Zoom Room setups include multiple displays, cameras, microphones, speakers, digital whiteboards, room controller, Room Scheduler display outside the room, and more. IS&T’s offering includes all supporting network and power infrastructure. Most of our CSAIL standard conference rooms will be a Zoom ProAV conference for 7–13 people.

We do not have a concrete time table yet, but the goal is to have all the conference rooms done by September. Rooms have been prioritized, so Kiva (G449), Star (D463), Bleil (G601), Terman (346), and 262 will be done first. The priority of remaining rooms are determined by use and availability.

In anticipation of Zoom Rooms, lack of use, and aging / broken hardware, TIG will no longer provide the Replay service. In the interim, CSAIL rooms 262 and G431 has a dedicated Logitech cameras and microphones. TIG also has webcams, USB microphones, and a display cart available for reservation.

We are incredibly excited about this and will follow up with more when we have our first rooms ready.